SERVICES :
Conference, Logistics, and Administrative Support

DJA partners with organizations to plan and conduct successful local, regional, and national events that are consistent with stated program goals and objectives. We provide expertise from concept development, the initial planning stage through implementation and evaluation/summary written reports. DJA plans and manages a variety of small, mid-sized and large events, such as:

• Policy and Legislative Meetings
• Expert Panels and Technical Advisory Groups
• Corporate Board Meetings and Business Retreats
• Association Meetings and Conventions
• Technical Assistance Sessions
• Teleconference
• Program Audits and Evaluations

  DJA provides a comprehensive range of pre-event, on-site, and post-event services tailored to each client's specific needs.

  • Pre-Event Services
    • Event Concept Development and Design
    • Theme, Program, and Agenda Development
    • Communications Planning
    • Publicity and Public Relations
    • Meeting Workplan and Budget Development
    • Expert Panel Development
    • Site Research, Selection, and Negotiations
    • Participant and Speaker Identification and Recruitment
    • Advance and Invitational Mailings
    • Exhibit and Sponsor Arrangements
    • Vendor Negotiations
    • Advance Registration Management
    • Poster and Abstract Session Management
    • Travel Arrangements
    • Handout and Materials Coordination and Reproduction
  • On-Site Services
    • Site Reviews
    • Registration Management
    • Rooming List Management
    • Information and Message Center Management
    • Audiovisual and Projection Services
    • Session Recording
    • Event Staffing Plenary and Breakout Session Oversight
    • Keynote Speaker Luncheons
    • Gala Events V.I.P. Services
    • Business Office Services
    • Session Facilitation and Monitoring
    • Continuing Education Credit Management
    • Food and Beverage Management
  • Post-Event Services
    • Meeting Summaries and Proceedings
    • Technical Reports
    • Event Closeout Reports
    • Final Meeting Administrative Reports
    • Participant and Speaker Followup Correspondence
    • Debriefing Sessions

  To increase efficiency and reduce costs, DJA uses the Internet and digital technology to facilitate information sharing and to manage the details of an event. For example, through automated registration management systems, our conference planners can track participant registration and attendance levels quickly and efficiently. Similarly, through virtual meeting services, such as online webcasting, and teleconferencing and videoconferencing, we offer our clients several options for exchanging information efficiently and cost effectively.

  In addition, DJA has the in-house capacity to design and produce event materials (such as agenda, programs, flyers, and brochures) and technical reports that comprehensively and accurately convey meeting results. Our staff and consultant writers, editors, proofreaders, graphic artists, and desktop publishers are highly experienced in publications management and communications, which helps maximize knowledge transfer among conference participants and other professionals in the field.